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你写过会议纪要吗？会议纪要的结构是怎样的？让我们一起来学习一下吧！
建议学时：0.5学时
Skill：学会写会议纪要。
阅读会议纪要样例，回答问题。
1. What is meeting minutes for?
2. Who takes meeting minutes?
3. What is the main information in a meeting minutes?
| Minutes of the Monthly Meeting of the ABC Association | ||
|---|---|---|
| Meeting attended | Chair: Mr. Tom Chan(President) | |
| Present: Mr. Peter Lee (Vice-President), Mr. John Yip (Sales Manager), Mr. David Wong (Customer Manager), Ms. Marry Xu (Secretary), Ms. Amy Lau (Marketing Director), Mr. David Yang (Marketing Consultant), Mr. Edward Lee (Treasurer) |
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| Absent with apologies | Mr. Andy Ho | |
| Date: September 1st, 2017 | Location: Conference Room on 8 /F, ABC Building | Time: 2 : 00 p.m. |
| Agenda #1: | ||
| Notes: The chairman called the meeting to order at 2 : 00 p.m. As the first item on the agenda, he asked for approval of the minutes of the meeting held on August 11 st, 2017 , which were agreed and signed. |
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| Agenda #2: | ||
| Notes: The chairman first asked Mr. Peter Lee, the Vice-President, to inform the staff changes. Mr. Peter Lee said that the Treasurer had retired at the end of December and Mr. Edward Lee had been appointed to replace him. |
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| Agenda #3: | ||
| Notes: The Sales Manager Mr. John Yip made a brief report on the latest market development. He said that the company was facing fierce competition from a South Korean electronics manufacturer. He outlined how action can be taken to counter DDK's marketing strategies. |
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| Agenda #4: | ||
| Notes: Mr. Edward Lee, the newly appointed Treasurer, presented his idea on the cutting-down on lunch allowance（津贴）which was opposed by Mr. Peter Lee and Mr. Tom Chan. The chairman decided to discuss the problem later. |
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| Next Meeting: The next meeting will be held on October 12nd, 2017 |
Time: 10 : 00 a.m | |
| Location: Conference Room on 8 /F, ABC Building |
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| Adjournment: The meeting adjourned at 3 : 47 p.m. |
||
| Prepared by: Marry Xu | ||
1 . Meeting minutes are the notes and documentation taken during a meeting. The minutes will ensure the company has an accurate record of past meetings. A company should keep all of their meeting minutes documented for as long as the business is in operation.
2 . Usually meeting minutes are taken or produced by the meeting's secretary but this task isn't reserved for meeting secretary only.
3 . Although there are different styles of minutes, they have the key information in common.
All should cover the following basic things:
a. where and when the meeting took place;
b. who was there and who was not;
c. discuss and confirm the agenda of this meeting;
d. discuss and confirm the minutes of last meeting;
e. address by the chairman of the meeting;
f. main body;
g. date of next meeting;
h. person who prepared the minutes.
核对答案
阅读会议纪要样例，回答问题。
Situation:
作为 ABC (China) Co., Ltd. 公司的秘书 Marry Xu ，你要为 2017 年 9 月 23 日的每月例会做一份会议纪要。请根据下面的几个要点用英文写一份完整的会议纪要。
1 . 开会时间：下午 4 点；开会地点： 5 楼会议室
2 . 主持人： Roger Corman
3 . 出席者： Tony Baum, Tracy Dulugas, Flak Fenster, Robert Liu, Hugo Sun
4 . 缺席者： Penny Lynn
5 . 会议内容：首先，由秘书宣读前次会议纪要（ 8 月 21 日）；接着，会议主持人 Roger Corman 就会议纪要的部分内容做了修正，即“员工专用洗手间项目 (a study of the employee's washroom ) ”的调研工作应由 Tracy Dulugas 来负责，而非 Penny Lynn 负责；最后， Flak Fenster 总结了对办公室员工的调研（survey）情况，随后他将完成一份报告并递交董事会（the Board of Directors）。
6 . 下次会议： 10 月 22 日（时间、地点相同）
7 . 会议结束时间：下午 5 点 15 分
Words for reference:
chair 主席 absent 缺席 assigned to （工作）分配给 agenda 议程 adjournment 休会
| Minutes of the Monthly Meeting of the ABC (China) Co., Ltd. | ||
|---|---|---|
| Meeting attended | Chair: | |
| Present: | ||
| Absent with apologies | ||
| Date: | Location: | Time: |
| Agenda #1: | Assigned to: Marry Xu | |
| Notes: |
||
| Agenda #2: | Assigned to: | |
| Notes: |
||
| Agenda #3: | Assigned to: | |
| Notes: |
||
| Next Meeting: | Time: | |
| Location: | ||
| Adjournment: | ||
| Prepared by: Marry Xu | ||
| Minutes of the Monthly Meeting of the ABC (China) Co., Ltd. | ||
|---|---|---|
| Meeting attended | Chair:Roger Corman | |
| Present:Tony Baum, Tracy Dulugas, Flak Fenster, Robert Liu, Hugo Sun | ||
| Absent with apologies | Penny Lynn | |
| Date:September 23th，2017 | Location: Conference Room on the 5th floor | Time:4:00 p.m. |
| Agenda #1: | Assigned to: Marry Xu | |
| Notes: As the first item on the agenda, the minutes of the previous meeting (August 21) was read by Marry Xu. |
||
| Agenda #2: | Assigned to: Tracy Dulugas | |
| Notes: Roger Corman corrected a mistake made in the minutes that it was Tracy Dulugas, not Penny Lynn to conduct a study of the employee's washroom. |
||
| Agenda #3: | Assigned to:Flak Fenster | |
| Notes: Flak Fenster summarized the results of office employees'survey. He was going to write a report on this and present it to the Board of Directors. |
||
| Next Meeting:The next meeting will be held at the same time and place on October 22, 2017 | Time: 4:00 p.m. | |
| Location:Conference Room on the 5th floor | ||
| Adjournment:The meeting adjourned at 5:15 p.m | ||
| Prepared by: Marry Xu | ||
核对答案
Workplace Tip
What to Include in Meeting Minutes（会议纪要包含的内容）
A set of minutes should normally include the following information:
• time, date and place of meeting;
• list of people attending;
• list of absent members of the group;
• approval of the previous meeting's minutes, and any matters arising from those minutes (if applicable);
• for each item in the agenda, a record of the principal points discussed and decisions taken;
• time, date and place of next meeting;
• name of person taking the minutes.
最后修改: 2020年03月16日 Monday 12:38
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